PROGRAM COORDINATOR (NEWCASTLE)
Position Description - Project Coordinator, GRID Series Newcastle
Who we are
GRID Series supports outer suburban and regional music artists around Australia. We serve as a bridge between underrepresented communities and the creative industries they seek to access, cultivating an environment for them to thrive. We provide artists with a network of support, industry mentorships and creative resources to break down barriers to inclusion, building a more vibrant and dynamic artistic landscape.
About the opportunity
In 2026, thanks to support from the NSW Government, we are bringing our artist development program to Newcastle. The GRID Series program will be part of a suite of programs delivered in Newcastle to make up a pilot “Community Hubs” series of programs. Other programs comprising the Community Hubs suite of programs include; SongMakers, SongHubs Academy, and the Live and Local program working with local government to reinvigorate a Live Music Action Plan.
Through an expression of interest process, the GRID Series program will choose four artists/bands who will receive:
- An intensive weekend workshop which extends into mentorship from a music industry expert who will work with them one-on-one to help them realise their vision for their career;
- A new track, worked on in collaboration with an established producer over the course of 4 days of demoing and recording
- A professional mix of the track
- A master of the track
- A release plan, designed and executed by an established publicist
- A suite of visual/ video assets to help the artist build their audience
About the role
We are seeking a skilled Program Coordinator with a passion for music and community development to join our small team. You will be responsible for the smooth delivery of our Newcastle program as well as contributing to the broader GRID Series activities throughout the course of the contract.
About you
You have a strong understanding of how the music industry operates and have a keen strategic eye in seeing opportunities for artists that others may not. You cultivate strong reciprocal relationships with program partners and community members. You have experience in delivering events end-to-end. You are a whiz at scheduling, with a thorough and organised approach to managing a complex calendar of activities. You are patient and empathetic towards the needs of artists and love to apply your problem solving skills to ensure projects are completed at a high level and on time. You are a creative and natural story-teller with the ability to craft engaging social media content that excites and attracts new audiences to our work.
The role is a 12 month contract, working 3 days per week.
The contract fee is $43,000 (incld 12% superannuation)
What does a week look like for a GRID Series Program Coordinator?
Monday:
working with a graphic designer to establish the visual ID of the program
Researching and booking mentors, music producers, studios, and filmmakers to join the project team
Coffee with the music business mentors to explain the program
Meeting with community partners to update them on the upcoming milestones and key messaging
Wednesday:
Location scout with film team to prepare for film shoots
Meet with broader strategic Project Management group to track report on how the project is tracking against strategic goals from project management group stakeholders
Pop in to the studio to see how the artist song development/ recording sessions are going and shoot some photo/video, based of GRID Series style guide
Post content online with engaging captioning
Friday:
Brief project publicist on upcoming engagement campaigns, including developing messaging, managing timeline and sharing local knowledge around local media
Meet with GRID Series National Programs Manager
Catch up with one of the music producers whom is having difficulty locking in recording dates with the artist they are working with
Answer enquiries from local council regarding upcoming event
Reconcile budget from the spends across the last fortnight
How to apply
We’d love to hear from you! If you are interested in applying for this role, we ask candidates to play through a job simulation, designed by the team at Polynize.
Please click on the the below link ito participate in the job simulation.
It’s a new approach to hiring which gives you a chance to experience the role first hand and gives the employer a chance to see how you would actually perform.
There is no need for a cover letter at this stage. After completing the simulation, you will be prompted as to what additional supporting documents are required to complete your application.
For any queries round the process, or if you would like more information about the role, please email hello@gridseries.com.au
Applications close Friday January 30, 2026